No signup required. Opens in Excel or Google Sheets.
What to put in a snag list
Use one row per defect. Give each item a stable reference so photos, repair updates and inspection decisions can be matched even when you sort or filter the sheet. Record one precise location and one responsible trade for each item.
| Fields | What to record |
|---|---|
| Snag ID, project, tower, floor, unit, room or area | A unique reference and a location another person can find without calling the inspector. |
| Trade, description, priority | The work involved, the observed issue and the priority agreed by your project team. |
| Reported date, reported by, photo reference | Who recorded the issue, when it was found and a link or file reference for the original evidence. |
| Assigned to, target date, status | A repair owner, an agreed date and the current stage of the item. |
| Repair evidence, repair submitted date | The updated evidence and when the trade reported the repair ready for checking. |
| Re-inspected by, re-inspection date, result | The person who independently checked the repair and their recorded decision. |
| Closed date, notes | When the item closed, plus any follow-up or exception that needs to remain visible. |
How to use the template
Set up the project locations
Download the CSV and open it in your spreadsheet tool. Save a working copy. Agree consistent tower, floor and unit names before several people start entering records.
Keep the description specific
For example:
Bedroom 2, east wall: paint finish incomplete beside the door frame.
This is an illustrative record. Add the relevant photo reference and the repair owner rather than combining several issues in one row.Separate repair from inspection
Agree status names such as Open, Repair submitted, Re-inspection required and Closed. Keep the original photo when adding repair evidence. Record the inspector's decision before marking the item closed.
Review and share a controlled copy
Filter by trade, unit or target date for follow-up. Keep one agreed working copy and retain dated snapshots for project reviews. CSV holds data, not embedded photos or spreadsheet formatting.
A register you can adapt
This template organises observations and follow-up. Choose inspection criteria with your project team and add fields for your project requirements. It is a blank working register, not a technical inspection checklist. It is also not a direct Defect Remedian import file; the product's Excel import uses its own validated format.
When multiple trades, offline site walks or repeated re-inspections make a sheet difficult to maintain, explore snag-list software. For reporting and owner decisions, read about construction handover and closeout.